Overview

THE OPPORTUNITY
The Taproot Foundation seeks a dynamic, intellectually curious and highly organized individual with outstanding interpersonal skills who excels at managing multiple concurrent tasks and competing priorities. The Special Assistant must be an excellent writer and communicator who can manage up, self-motivate and self-manage. The position requires the ability to build trust with colleagues, to work independently, often under pressure, and to handle confidential matters with discretion and reliability.

RESPONSIBILITIES:
Executive Support

  • Completes a variety of administrative tasks for the President and CEO that include managing an active calendar of appointments, completing expense reports, preparing correspondence, managing contacts, arranging travel and preparing briefing and presentation materials for meetings and conferences.
  • Communicates directly, on behalf of the President and CEO, with Board members, Foundation staff, partners and other external stakeholders.
  • Provides a bridge for smooth communication between the President’s Office and the Executive Management Team and internal departments.
  • Manages Special Projects under the direction of the President and CEO including the annual staff retreat.

Board Support and Liaison

  • Serves as the President and CEO’s administrative liaison to the Board of Directors maintaining discretion and confidentiality in relationships with all board members
  • Provides support for Board meetings, including logistical support and preparation and distribution of materials. Attends board meetings to take minutes.

Support for New York Office

  • Serves as receptionist at the front desk.
  • Coordinates space allocation, technology, and building access for new hires.
  • Oversees New York office supplies budget and manages mailing, office supplies, food and equipment purchases.
  • Serves as main point of contact for all technical issues with phones, computers, HVAC & other office matters; works closely with off-site tech support and service providers to ensure smooth technical operations.
  • Manages and ensures business continuity plan for NY staff is up to date and effective in the event that staff cannot or should not come into the office in response to weather or other obstacles.
  • Plans and executes all NY staff appreciation events.
  • Serves as the main point of contact for all external connections regarding sources of fellow recruitment. Manages individual relationships with surrounding schools to ensure fellow recruitment process is timely and effective; works with hiring managers to develop.
EXPERIENCE AND COMPETENCIES
The ideal candidate has proven ability in the skills required for the responsibilities listed above as well as genuine interest in joining an innovative, entrepreneurial nonprofit organization. The ideal candidate brings the following to the job:
  • 1-2 years in an administrative support or project management role working with a C-level executive;
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with focused attention to detail;
  • Strong interpersonal skills and the ability to establish trusting & confidential relationships with staff, board members and external stakeholders;
  • Excellent written and verbal communications skills;
  • Ability to work independently in a fast-paced environment;
  • Ability to represent the President & CEO well and reflect Taproot’s values and culture to both internal and external stakeholders.
  • Bachelor’s degree required

About Taproot Foundation

Taproot is a national nonprofit organization that makes business talent available at no cost to organizations working to improve society. We operate out of five US cities: San Francisco, Los Angeles, Chicago, New York, and Washington DC and increasingly focus across the United States and globally. Our mission is to drive social change by leading, mobilizing and engaging professionals in pro bono service. We engage the nation’s millions of business professionals in pro bono consulting through a spectrum of services anchored by our award-winning Service Grant program and by partnering with companies and national organizations to develop their own internal pro bono programs through our Advisory Services practice. One day, we envision that all organizations with promising solutions will be well equipped to successfully take on urgent social challenges.

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