Overview

Bright Power is seeking a seasoned and energetic Administrative Assistant to join our Operations team. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Responsibilities:

• Answering telephones, screening calls and dealing with queries within scope of information and authority
• Ensure that the office feels like home. You will be responsible for keeping the office fun, functional and comfortable by maintaining the kitchen areas and keeping conference rooms clean and organized.
• Producing documents including letters, spreadsheets, reports and presentations using Word, Excel, PowerPoint, Outlook and other systems as required.
• Organize and schedule meetings and appointments.
• Greet all visitors.
• Receive, sort and distribute incoming mail.
• Prepare outgoing mail and packages.
• Support HR/Operations projects and tasks as needed.

Requirements: 

• College Degree preferred.
• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.
• Interest in the energy efficiency industry, previous experience a plus.    
• Experience in a fast-paced environment.

Personal Specification Essential Qualities:

• Self-motivated, reliable, trustworthy and conscientious approach to work.
• Flexibility and willingness to undertake various responsibilities.
• An organized and thorough approach to work with close attention to detail in order to set priorities, handle multiple responsibilities and meet deadlines.
• Ability to work on own initiative with minimal supervision in a busy office environment.
• Excellent interpersonal skills.
• Ability to communicate effectively, both orally and in writing.